WorkSmart Staffing
http://www.worksmartstaffing.com
http://www.worksmartstaffing.com
true
Administrative Assistant / Bookkeeper
1185 Gerrard Rd Lavonia, GA 30553 US
Posted: 09/13/2024
2024-09-13
2024-11-10
Employment Type:
Contract To Hire
Job Category: Clerical & Administrative
Job Number: 12905
Job Description
Main Duties & Responsibilities
Administrative assistant responsibilities:
In order to be considered for employment, applicants must have authorization to work in the United States.
Our company maintains a zero-tolerance policy for illegal drug use or possession in the workplace. Pre-employment drug screening may be conducted, and employees may be subject to random testing.
Administrative assistant responsibilities:
- Answer and direct phone calls
- Maintain a filing system
- Provide general support to visitors and provide information by answering questions and requests. Maintain sign in sheet, NDA’s for visitors and provide required PPE
- Set up new customers and update information as needed
- Update customer pricing
- Create and process all sales orders/invoices
- Resolve discrepancies on customer invoices, issue credits, and communicate with customers on A/R issues
- Monitor company emails and cross reference to invoices in ERP system
- Posts journal entries to general ledger
- Generates reports for Financial Controller
- Assist Financial Controller with month end close
- Allocates expenditures to correct accounts according to departmental procedures and reconcile
- Code invoices from vendors in ERP system
- Send remittance advice to vendors
- Carry out administrative duties such as filing, typing, copying, scanning, etc.
- Handle sensitive information in a confidential manner
- Receive, sort, and distribute the mail
- Assist HR department with company events, employee birthdays, corporate luncheons, and updating bulletin boards
- Special projects as needed
- Any other reasonable duties as and when requested
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Bookkeeping experience
- Data entry
- Typing 65 WPM
- Proficient in MS Office
- Familiar with using ERP systems/Microsoft Business Central
- At least 5 years of experience in the field or in a related area
- High school diploma or equivalent
- Accounting or bookkeeping degree preferred
In order to be considered for employment, applicants must have authorization to work in the United States.
Our company maintains a zero-tolerance policy for illegal drug use or possession in the workplace. Pre-employment drug screening may be conducted, and employees may be subject to random testing.
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Ready to take the next step in your career? Explore exciting job opportunities in the vibrant town of Lavonia, Georgia, where professional growth meets Southern charm. Nestled in the heart of Franklin County, Lavonia offers a unique blend of small-town hospitality and big-city opportunities. With easy access to Lake Hartwell, Georgia's largest reservoir, and the picturesque Tugaloo State Park, outdoor enthusiasts will find plenty of adventures to embark on. Indulge in the local cuisine featuring delicious Southern comfort food or spend a day exploring the Lavonia Historic District. From catching a show at the historic Lavonia Cultural Center to supporting the local minor league baseball team at the Carnesville Ballpark, Lavonia has something for everyone. Don't miss out on the chance to build your career in this dynamic and charming community. Explore our job listings now!